How to Run the Perfect Board Meeting

Planning and execution are key to a successful board meeting. Keeping the board on track for a smooth and effective discussion, while limiting time spent on non-board topics, is vital. It may seem to be a daunting task, but with a little planning and a follow-up you can run a perfect board meeting for the company.

Start promptly Start on time: This will set the tone and show that you value the other board members their time. It’s especially important to start your virtual meeting on time and adhere to the timetable. This will also help you ensure that there are enough attendees to have quorum. Quorum is the minimum number of people required to conduct business at the meeting.

The meeting should begin with a call to order Calling to order is a way to ensure that everyone is on the same page and ready to start the meeting. It is usually done by the secretary of the board. It includes calling the names of each board member to determine who is in attendance. This determines if there is a quorum present and if the meeting is able to continue according to the plan.

Present the current state of the union. This is a great way to start the meeting and can frame the discussion that follows. The C-level or CEO executives can briefly present the current state of your business including any new challenges or opportunities for growth that have risen in the past board meetings.

It’s crucial to leave some time for new issues: You should set aside some time for new topics or items that might arise during the meeting. This is a great way to ensure that all topics are given the attention they deserve and that all relevant data is included in the minutes of the board meeting.

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