Secure board management is key to making directors able to take the lead in meeting the mission of their company. Cloud-based boards portals allow companies to store and share sensitive data without the risk of outdated sharing methods, like email. Directors can access their documents secure and effortlessly from any device, whether it’s prior to or after a meeting.
With dedicated software for board members, the same platform can be used by all board members to collaborate on documents for the company and conduct meetings. Information can be accessed and found anytime from any device using a powerful search feature. Directors can stay current on board matters when they travel.
Board portals can be set up to allow for granular control over document and folder permissions and a complete audit trail of all activity. They are protected techworldexpert.com/how-to-get-access-to-past-meeting-archived-records-in-a-board-portal by encryption of data both in transit and in the rest of the device, remote wipe of devices that have been lost, a strong business continuity plan and an uptime guarantee. They should also provide 24/7 support from knowledgeable, in-house staff and have solid security procedures that include regular third party penetration testing as well as the SOC 2 report and ISO 27001 certification.
Find a dedicated portal for your board which provides a central platform to manage all of your board’s activities. Not just meetings but also research and support functions such as reporting on deadlines and briefing reports. This enables all of your essential functions to be managed in one place, removing the need to exchange emails between the board secretary and the report writer and board secretaries, as well as the security risk of sending confidential documents via email.